Randal Park Community Development District Agenda January 17, 2025 January 10, 2025 Board of Supervisors Randal Park Community Development District Dear Board Members: The Board of Supervisors of Randal Park Community Development District will meet Friday, January 17, 2025 at 9:30 AM at the Randal Park Clubhouse, 8730 Randal Park Blvd., Orlando, Florida 32832. Following is the advance agenda for the meeting: 1. Roll Call 2. Public Comment Period 3. Engineer’s Report 4. Approval of Minutes of the December 20, 2024 Board of Supervisors Meeting 5. Consideration of Resolution 2025-02 Setting a Public Hearing on Amendment to Amenity Facilities Policies Rule 6. Consideration of Agreement for Inclusion in the Approved Vendor List for Swimming Lessons 7. Consideration of Proposal for Replacement of Splash Pad Chairs 8. Consideration of Proposal for Replacement of Clubhouse Televisions 9. Consideration of Proposal for Replacement of Clubhouse Rugs 10. Staff Reports A. Attorney B. District Manager’s Report 1. Approval of Check Register 2. Balance Sheet and Income Statement C. Field Manager’s Report D. Amenity Report 11. Supervisor’s Requests 12. Other Business 13. Next Meeting Date – February 21, 2025 14. Adjournment The balance of the agenda will be discussed at the meeting. In the meantime, if you have any questions, please contact me. Sincerely, A black background with a black square Description automatically generated with medium confidence Jason M. Showe District Manager CC: Jan Carpenter, District Counsel James Hoffman, District Engineer Marcia Calleja, Amenity Manager Alexandra Penagos, Community Manager Darrin Mossing, GMS Enclosures MINUTES OF MEETING RANDAL PARK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Randal Park Community Development District was held Friday, December 20, 2024 at 9:30 a.m. at the Randal House Clubhouse, 8730 Randal Park Boulevard, Orlando, Florida. Present and constituting a quorum were: Katie Steuck Vice Chairperson Sean Masherella Assistant Secretary Marcela Asquith Assistant Secretary Brandon Swendsen Assistant Secretary Also present were: Jason Showe District Manager Kristin Trucco District Counsel James Hoffman District Engineer by telephone Jarett Wright Field Operations Alexandra Panagos CALM Lathan Smith Yellowstone FIRST ORDER OF BUSINESS Roll Call Mr. Showe called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Public Comment Period There being no comments, the next item followed. THIRD ORDER OF BUSINESS Organizational Matters A. Administration of Oath of Office to Newly Elected Board Members Mr. Showe being a notary public of the State of Florida administered the oath of office to Ms. Asquith. B. Review of Letters of Interest/Resumes for Board Vacancy in Set #3 Mr. Showe stated we received a letter of interest from Brandon Swendsen that was included in the agenda package for your review. C. Appointment of Individual to Fill the Board Vacancy with a Term Ending November 2028 On MOTION by Mr. Masherella seconded by Ms. Asquith with all in favor Brandon Swendsen was appointed to fill the unexpired term of office in seat 3. D. Administration of Oath of Office to Newly Appointed Board Member Mr. Showe being a notary public of the State of Florida administered the oath of office to Mr. Swendsen. Mr. Showe gave an overview of the form 1 statement of financial disclosure, W-4 and I-9 forms, sunshine amendment and code of ethics for public officials. Ms. Trucco stated I will walk through that with you after the Board meeting and my firm has a welcome package with information about the laws that now apply to you. E. Consideration of Resolution 2025-01 Electing Officers On MOTION by Ms. Steuck seconded by Ms. Asquith with all in favor Resolution 2025-01 retaining the same slate of officers and adding Mr. Swendsen as an assistant secretary was approved. FOURTH ORDER OF BUSINESS Engineer’s Report Mr. Masherella asked is there an update on the fishing? Mr. Hoffman stated I did talk to the compliance advisor of the district and he wasn’t aware of any prohibition on fishing. We didn’t see anything in the permit. I don’t think there are any issues with the Board to allow that within the CDD ponds. Ms. Trucco stated if you want to do that, I recommend you check with your insurance carrier. Mr. Showe stated we did that. They recommend some signage. Ms. Trucco stated even if the insurance carrier says we can install signs, there is still some level of liability. Ms. Steuck stated this is just for the pond in front. Mr. Masherella stated people fish in all the ponds. Mr. Hoffman stated every pond tract is in a CDD owned tract and every pond tract has fee simple legal access to it from the right of way. It is not an issue of going through someone’s lot. However, if the Board chooses to promote, encourage, allow, disallow certain ponds it is up to you. Each pond has its own access, the same as is used for maintenance. Ms. Trucco stated we could do a rule amendment you can fish in ponds but must use public access and not trespass on private property. We should also formalize the language about swimming instructors at the same time. We will bring back a resolution setting the public hearing and the proposed revision to our rules. So, do we have direction to start that process? It was the consensus of the Board for district counsel to bring back the resolution and proposed rule change to the next meeting. Mr. Showe stated if there is no objection from counsel or the engineer we can install the signage. Mr. Hoffman left the telephone conference at this time. FIFTH ORDER OF BUSINESS Approval of the Minutes of the November 15, 2024 Meeting On MOTION by Mr. Swendsen seconded by Ms. Asquith with all in favor the minutes of the November 15, 2024 meeting were approved. SIXTH ORDER OF BUSINESS Presentation on Strategic Plan Mr. Showe stated earlier in the year the Board approved a group to do a strategic plan for the district and this is a presentation of that report. There are some things in here that we have talked about in the past such as have healthy reserves, and some of the things they identify such as community engagement is a problem in every district. Some things they recommend would be challenging to do such as plan for Board member training or mentorship. SEVENTH ORDER OF BUSINESS Discussion of Proposal for Randal House Furniture Ms. Panagos stated we provided some furniture options to get feedback from the Board. Mr. Masherella stated there are other things that are more important at this time. The rugs need to be replaced. Ms. Panagos stated I will get pricing on a similar rug and bring that back to the next meeting. EIGHTH ORDER OF BUSINESS Staff Reports A. Attorney Ms. Trucco stated I distributed a handout to you regarding the swim instructor and at the last meeting we talked about having an approved vendor list that the Board would adopt and for a vendor to be on that list. They would have to sign an indemnification agreement with the CDD, insurance requirements, acknowledgement that they agree to comply with the requirements for swimming instructors. I recommend that we amend the rules to acknowledge that if any swimming instructors at the pool are required to comply with Florida Law. We will bring back a resolution to the next meeting that will have the actual rule in there with proposed language highlighted for you to consider. B. Manager i. Approval of Check Registers On MOTION by Ms. Steuck seconded by Ms. Asquith with all in favor the check register was approved. ii. Balance Sheet and Income Statement A copy of the balance sheet and income statement were included in the agenda package. C. Field Manager’s Report Mr. Wright stated I have proposals so that we have a path moving forward of how we want to proceed this year and plan for the next two or three years. We have a total of about $80,000 of workable funds that shouldn’t interfere with anything going on. If we took all the proposal values for doing pool resurface and things of that nature it would be about $186,000 and we don’t have that funding, with the acid washing it is $122,842. We will have to prioritize going forward. On MOTION by Ms. Steuck seconded by Ms. Asquith with all in favor the proposal from Spies Pools in the amount of $2,992.00 to acid wash the pool was approved. Mr. Wright stated we would like the engineer to come out and do a full inspection of the building and let us know if it is just the issues that are identified or if there is anything else and we can go from there. I will also get additional quotes for repair of the items in the engineer’s report. Mr. Masherella asked will you also have the engineer tell us why this building is deteriorating as much as it has? Mr. Wright stated that will be part of this. Ms. Trucco stated I think he is the original engineer and should have access to the original plans. It was the consensus of the Board to have the engineer do the inspection of the building and columns up front and to provide a report to the Board. D. Amenity Report Ms. Panagos gave an overview of the amenity manager’s report, copy of which was included in the agenda package. NINTH ORDER OF BUSINESS Supervisor’s Requests Mr. Masherella asked can we check the lights on the entrance on the right-hand side? Ms. Steuck stated next year I think we should do the holiday party in January rather than in December. Ms. Panagos stated we used to do it the first weekend in December. Mr. Masherella stated either the first weekend in December or before Thanksgiving. TENTH ORDER OF BUSINESS Other Business There being no comments, the next item followed. ELEVENTH ORDER OF BUSINESS Next Meeting Date – January 17, 2025 Mr. Showe stated the next meeting is scheduled for January 17, 2025. TWELFTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Masherella seconded by Ms. Asquith with all in favor the meeting adjourned at 10:39 a.m. Secretary/Assistant Secretary Chairman/Vice Chairman RESOLUTION NO. 2025-02 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE RANDAL PARK COMMUNITY DEVELOPMENT DISTRICT SETTING A PUBLIC HEARING TO BE HELD ON __________________, 2025 AT ______ A.M./P.M. AT THE RANDAL PARK CLUBHOUSE, 8730 RANDAL PARK BOULEVARD, ORLANDO, FLORIDA, 32832, FOR THE PURPOSE OF HEARING PUBLIC COMMENT ON THE MODIFICATION OF THE RULE REGARDING THE "AMENITY FACILITIES POLICIES" FOR USE OF CERTAIN RANDAL PARK FACILTIES, PROPERTY AND SERVICES LOCATED IN THE RANDAL PARK COMMUNITY DEVELOPMENT DISTRICT, AND FOR THE ADOPTION OF THE MODIFIED RULE REGARDING THE "AMENITY FACILITIES POLICY" RULE, IN ACCORDANCE WITH CHAPTERS 120 AND 190, FLORIDA STATUTES. WHEREAS, the Randal Park Community Development District (the District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated in Orange County, Florida; and WHEREAS, the Board of Supervisors of the District (the "Board"), is authorized by 190.011, Florida Statutes to adopt rules and orders pursuant to Chapter 120, Florida Statutes prescribing the powers, duties and functions of the officers of the District, the conduct of the business of the District, the maintenance of records and the form of certificates evidencing tax liens and all other documents and records of the District; WHEREAS, the Board reviewed the District's Rule, titled "AMENITY FACILITIES POLICIES" regarding use of facilities, property and services in the District, and desires to hold the necessary public hearing for the adoption of amendments to such Rule, in accordance with Chapter 120 and Section 190.011, Florida Statutes. NOW THEREFORE, BE IT RESOLVED BY THE DISTRICT OF SUPERVISORS OF THE RANDAL PARK COMMUNITY DEVELOPMENT DISTRICT, CITY OF ORLANDO, FLORIDA: 1. That there is hereby declared a public hearing to be held on ____________, 2025 at ______ am/pm at the Randal Park Clubhouse, located at 8730 Randal Park Boulevard, Orlando, Florida, 32832, for the purpose of hearing comment and objection to the proposed modified Rule titled "Amenity Facilities Policies," attached hereto as Exhibit “A” (the "Amended Rule"), and the adoption of such Amended Rule. Affected parties may appear at that hearing or submit their comments in writing prior to the meeting to the office of the District Manager, at 219 E. Livingston Street, Orlando, Florida, 32801 or via email to jshowe@gmscfl.com. Resolution 2025-02 Setting Public Hearing on Amendment to "Amenity Facilities Policies" Rule Randal Park Community Development District 2. That notice of said hearing shall be advertised in accordance with Chapters 120 and 190 Florida Statutes, and the District Manager is hereby authorized to place said notice in a newspaper of general circulation within the Orange County, Florida. 3. That this Resolution shall become effective upon its passage. [Signatures provided on following page.] SIGNATURE PAGE TO RESOLUTION 2025-02 RANDAL PARK COMMUNITY DEVELOPMENT DISTRICT PASSED AND ADOPTED this 17th day of January, 2025. RANDAL PARK COMMUNITY DEVELOPMENT DISTRICT, a Florida community development district Print: _______________________________ Print: ______________________________ Secretary / Assistant Secretary Chairman / Vice Chairman EXHIBIT “A” Proposed Amended "Amenity Facilities Policy" Rule [See attached.] AGREEMENT FOR INCLUSION IN THE RANDAL PARK COMMUNITY DEVELOPMENT DISTRICT APPPROVED VENDOR LIST FOR SWIMMING LESSONS Pursuant to this Agreement for Inclusion in the Randal Park Community Development District Approved Vendor List for Swimming Lessons (the “Agreement”), entered on _____________, 2024, the Randal Park Community Development District, a Florida community development district (“District”) hereby grants permission for _____________________________ of __________________________________________, a _________________________ (“Vendor”) to be included on the District’s “Approved Vendor List for Swimming Lessons,” subject to the terms herein, which may be amended or terminated at the sole discretion of the District. 1. General Compliance: The District is a local unit of special-purpose government created in accordance with Ch. 190, Fla. Stat. Vendor agrees that it shall comply with all applicable laws, statutes, regulations, rules, policies and ordinances, including the rules adopted by the District’s Board of Supervisors related to the use of the District’s pool and other property, and all applicable requirements of the “Sunshine Law” and the “Public Records Law.” VENDOR AGREES THAT IT SHALL COMPLY WITH ALL REQUIREMENTS FOR SWIMMING INSTRUCTORS AT PUBLIC SWIMMING POOLS INCLUDING, BUT NOT LIMITED TO, THE CERTIFICATION REQUIREMENTS SET FORTH IN SECTION 514.071, FLA. STAT. AND Section 514.072, FLA. STAT. Vendor shall provide the District with copies of all required Certifications upon request. 2. Use of Swimming Pool: The Vendor understands and agrees that Vendor does not have permission to enter into the District’s swimming pool for providing swimming lessons unless a Patron (including a Non-Resident Member), as defined in the District’s Amenity Facilities Policies, adopted by the District’s Board of Supervisors on March 17, 2017, as may be amended from time to time (the “Amenity Rule”), has engaged/invited the Vendor through utilization of the District’s guest policy set forth in the Amenity Rule. The Vendor shall be responsible for initiating, maintaining, complying with and supervising safety precautions required under Florida law for swimming instructors. 3. Insurance: Vendor shall maintain a general liability insurance policy, with a minimum limit of $1,000,000, combined single limit per occurrence, protecting the Vendor and the District from any and all claims related to or stemming from this Agreement; the “Randal Park Community Development District” shall be named as an additional insured on Vendor’s policy and a copy of the insurance certificate for such policy shall be provided to the District at least seven days prior to the Vendor using the District’s pool for swimming lessons. 4. Indemnification and Waiver: Vendor agrees that it shall indemnify, defend and hold harmless the District and the District’s officers, supervisors, agents, employees and assigns from and against any and all claims, demands, suits, judgments, losses or expenses of any nature whatsoever (including, without limitation, attorneys’ fees, costs and disbursements), arising from or out of, or relating to, directly or indirectly, any act or omission of the Vendor, including Vendor’s agents, employees, licensees or officers, as applicable (the “Vendor’s Representatives”). Vendor agrees to waive any and all liability against the District related to this Agreement. 5. Sovereign Immunity: Nothing herein shall cause or be construed as a waiver of the District’s sovereign immunity or limitations on liability granted pursuant to Section 768.28, Florida Statutes, or other law, and nothing in this Agreement shall inure to the benefit of any third party for the purpose of allowing any claim which could otherwise be barred under the Doctrine of Sovereign Immunity or by operation of law. 6. Right to Terminate: The District reserves the right to, immediately and without notice, in its sole discretion, terminate this Agreement and/or remove the Vendor from the District’s Approved Vendor List for Swimming Lessons. 7. Right to Inclusion on District’s Approved Vendor List Only: This Agreement shall not be construed as the District entering into a contract to provide swimming instructions through the Vendor but is for the limited purpose of permitting the Vendor to be included on the District’s Approved Vendor List for Swimming Lessons. 8. Governing Law. This Agreement shall be interpreted and enforced under the laws of the State of Florida. Any litigation arising under this Agreement shall occur in a court with jurisdiction in Orange County, Florida, the Vendor and District waive trial by jury and the Vendor and District agree to submit to personal jurisdiction and venue in Orange County, Florida. Signed by Vendor: Signed by Randal Park Community Development District: By: By: Name: Name: Title: Title: Date: ___________ Date: ___________ Randal Park Community Development District Approved Vendor List for Swimming Lessons Adopted: ___________ (1) ________________________________; Contact information: (2) ________________________________; Contact information: Resident notice: Dear Residents: In response to some recent comments and feedback, the Randal Park Community Development District (the “CDD”) is pausing its contract for swimming lessons at the pool. Instead, the CDD plans to create an “Approved Vendor List for Swimming Lessons” listing vendors that have been approved by the CDD’s Board of Supervisors. Vendors included in the “Approved Vendor List for Swimming Lessons” will be required to sign an agreement with the CDD wherein the vendor agrees to obtain insurance and agrees to comply with all swimming instruction requirements under Florida law (including those set forth in Sections 514.071 and 514.072, Fla. Stat.). Amongst other requirements, Florida law requires certification by the American Red Cross, Y.M.C.A. or other nationally recognized aquatic training programs. Additionally, swimming instructors must hold current certifications in swimming instruction, first aid and cardiopulmonary resuscitation. As a protection for the CDD, Residents and Non-Resident Members will be required to select a vendor from the “Approved Vendor List for Swimming Lessons” for swimming lessons at the CDD’s pool and are required to utilize the CDD’s guest policy for the Vendor to conduct the swimming lesson(s). The CDD’s guest policy is described in the “Amenity Facilities Policies” which is available on the CDD’s website (randalparkcdd.com) or via request to the CDD’s District Manager (Jason Showe of Governmental Management Services – Central Florida, LLC, jshowe@gmscfl.com or 407-841-5524 x 105). Please contact the CDD’s District Manager with any comments or questions related to future swimming lessons at the pool. Thank you. Randal Park December 2024k t 4 Randal Park December 2024 FACILITY REPORT Pool, Gym and Randal House Clubhouse -The BBQ areas are opened (9am - 8pm) Daily - Gym (24/7) - Pool (7am - 8pm) - Randal House Clubhouse (10am - 6pm) Mon - Fri Randal Park December 2024 FACILITY REPORT Pool, Gym and Randal House Clubhouse  - The BBQ areas are opened (9am - 8pm) Daily  - Gym (24/7)  - Pool (7am - 8pm)  - Randal House Clubhouse (10am - 6pm) Mon - Fri  - Onsite office staff is open from (9am - 5pm) Mon - Fri Randal Park Usage Report December Randal House Rentals: 3 0 200 400 600 800 November December Randal Park December 2024 Fire Department Christmas Parade Wednesday, December 4th 3:00pm- 5:00pm Holiday Mix Randal Park December 2024 Friday, December 13th 6:00pm-10:00pm Total children: 15 Total adults: 45 Total Guest Participation: 60